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Accounting and Tax Tips Blog

How to Choose AirBnB management software for your business

When a new host comes to us and asks us what tools they should be exploring to be a better business owner, our focus has largely been on ways to automate tax savings, accounting, and integrate multiple platforms into one reporting platform such as Wave Accounting, Quickbooks Online, or Xero. However, as we continue to redefine how to add value to our hosting clients, we’re seeing that artificial intelligence and machine learning is changing far more than how our hosts manage their accounting and tax Automation has helped make so many different areas of hosts’ lives better, including how to manage their home share business. And thanks to the current software solutions that are available on the market right now, managing your Airbnb business has gotten significantly easier, and dare we say, smarter.

​So what is Airbnb management software?

Airbnb management software was created to boost the occupancy rate as well as efficiency of Airbnb hosts. It is becoming an indispensable tool that can help any host automate many of their day-to-day activities such as communication with guests and managing different team members. And recently, we’ve seen the number of features increase as management software providers are helping business owners keep track of other key performance indicators such as income.

Today, we are seeing top management software go beyond tracking features that are traditionally available through the Airbnb platform or through channel management software. In our view, the Airbnb website offers only bare-bone visibility to its hosts, while channel management software is primarily used to avoid double-bookings via calendar sync functions. What has been missing for the longest time is a channel management software that features  native integration with the Airbnb platform.

​Does my vacation rental business need Airbnb management software?

The vacation rental industry has become increasingly popular and as a result it is more competitive. Therefore, in order for your vacation rental business to maximize its profits, you will have to stay up to date with the latest trends and technology.

The majority of professional Airbnb management companies have already made the smart choice by investing in automation tools such as Airbnb management software. As a matter of fact, you can automate up to 80% of your routine Airbnb management activities. With the help of this type of software, you do not have to be online 24 hours a day, seven days a week. It will prevent your current tasks from becoming too much to handle while at the same time empowering you to acquire more properties and manage multiple listings efficiently.

At the end of the day, it is not really a question of whether or not your business requires Airbnb management software. The real question that begs to be asked is, “Can your Airbnb business afford to operate without it?”

Which features should Airbnb management software boast?

For starters, it must enable you to complete all the main actions via the software. You must be able to manage your bookings, increase or lower your rates and send guest reviews without first having to log in to your Airbnb account.

Also, hosts and companies who manage more than one Airbnb account must be able to manage their different accounts via one program. In other words, any decent software will allow you to switch from one account to another without the need to sign in and out repeatedly.

Another must-have feature is notifications. As host, you cannot afford to miss a single booking or message. So, it is vital that your software will notify you via a text message or email. Though, that being said, it is not of any real use if the company does not offer a mobile version of their software too. In this day and age everyone is on the go constantly. No one, in particular Airbnb hosts, can afford to be tied to a desktop the entire day. So, never underestimate the value a mobile app can offer.

How should hosts go about selecting the right Airbnb management software for their unique requirements?

Fortunately there are really many different software solutions available today, but it can be a whole new challenge to narrow it down to the best options for your Airbnb business.

To ease the process for Airbnb hosts, AirGMS developed a simple guide that will help you along each step. You may download it here. The first step is to take a closer look at your own business first. What are your most important operations? Are there currently any gaps in how you operate? Which specific activities take the most of your time? The answers to these questions will help you to decide what you will need to boost your efficiency.

Now that you have a much better idea of which areas you need to focus on and what your business actually requires, you can make a list of all the essential features that the software must be able to offer your business. This way you can eliminate the software solutions that fit the bill.

Once you have eliminated all the solutions that will simply not work, you can read the reviews of the different companies and draw up a shortlist. Lastly, before you make a decision, take the time to schedule a demo session or take advantage of a free trial.

There is no need to wear yourself out when the automation is just a click away. Especially when tech and artificial intelligence are spreading with a speed of light. So, be sure to go through the list above and consider reading the 4-step guide to choosing Airbnb software before you choose the right solution and take your vacation rental management to a new level. Happy automated hosting to you!